Reminder for the ending project
We would like to remind you that the eligibility period for the European Union structural grants 2014-2020 funding period ends in 2023. The eligibility date of the specific project, the decision for approval of the application and the regulation regarding the measure must be taken into account.
Only the expenses incurred during the eligibility period of the project can be accounted as eligible expenses. Eligible expenses must be paid during the eligibility period of the project or within 45 calendar days after the end of the eligibility period of the project, but no later than by 31 December 2023.
PLEASE NOTE! Beneficiaries whose projects end in August 2023 have a shorter time period to pay for the expenses.
The schedule and conditions are explained below for cases where the eligibility period of the project ends on 31 December 2023.
No later than on 31 December 2023
- Implementation and completion of project activities
- Formalisation of the acts of transfer and acceptance of the works
- Incurrence and payment of expenses related to the project
No later than on 17 January 2024
- Submission of final report and final payment request.
No later than on 31 March 2024
- Grant payments to the beneficiary.
Completion of the project
Project activities must be completed, goods received, services provided and the project expenses (including employer’s taxes) of the beneficiary/partner paid in full on 31 December 2023 at the latest. Otherwise the expenses are not eligible for the grant. This means that the expenses incurred from project activities from 1 January 2024 onwards are not eligible.
The expenses incurred from project activities must be paid by the beneficiary on 31 December 2023 at the latest. This is regardless of the way in which the grant is requested. For example, if the grant beneficiary has been paid in advance or partially paid on the basis of expense documents, the beneficiary must still pay the expenses to the contractors in full on 31 December 2023 at the latest.
To complete the project, a final project report must be submitted. The deadline for the submission of the final project report is stated in the grant approval decision.
Generally, the beneficiary of the grant should submit the final report of the implementation of the project to the implementation unit according to the grant approval decision on the form approved by the implementation unit within 30 working days after receiving the final payment of the grant. The above-mentioned deadlines must be observed as the financing period is coming to an end.
In the final report of the project, at least the following must be included:
- details of the project according to the grant approval decision
- details of the grant payments
- the beneficiary’s evaluation of the project's success and implementation
- the beneficiary’s confirmation of the correctness of the data, their signature and the date of submission of the report
If the submission of the final report of the project and the payment request are in jeopardy, please notify the manager as soon as possible.